lundi 30 mars 2015

The Latest Supplier Database Management Solutions

By Iva Cannon

Successful supplier management requires clean, enriched and accurate data. There is need for a single and accessible source of reliable information. Supplier database is necessary in providing a realistic view of the performance of individual suppliers and the impact it has on finances within the organization. This is important for governance as well as risk and compliance management.

Traditional business models used the on-premise data management system. It had such short comings as fragmentation of information as well as manual entry of information at all points. This is a huge challenge to management and use of information. It leads to inefficiency and strained relationships between departments. This has the potential of slowing down operation which will lead to reduction in profit.

Cloud management is a revolutionary way of managing data offering simple and convenient configuration to integrate all suppliers into a single system. This system is easy to configure and accommodate the unique systems and structure of individual organizations. It provides a real time solution that helps to improve efficiency within the supply environment.

A centralized system is an opportunity to make huge savings in terms of time and resources. Movement from manual to the automated cloud system allows departments within the same organization to share information. The organization utilizes the latest application and technology with little investment in local IT infrastructure.

The initial steps of movement into to cloud management involve uploading high quality consistent and updated information into the system. This information will therefore be available for such operations as e-procurement and planning. A master database must be created to enhance centralized management and use of information. This process of entering data helps to reveal areas where there is duplication during entry.

Centralized management of information allows grouping and synchronization of data from different departments. With no duplication or double entry, the database is clean and enriched. It also provides a comprehensive view of the supply system. These records are correct, organized and consistent. Linking departments promotes consistency since all players within the procurement process are making decisions based on uniform data.

Centralized control enhances management by eliminating duplication. The integrated system allows easy reporting and tracking of transactions which creates an intelligent management system. This is a perfect tool for real time as well as batch-record management and distribution. The integrated system is easy to manage and update. It also comes with reduction in risk as well as operation cost.

Under the cloud management system, suppliers are provided with a cloud based web portal. This portal makes tracking, management and maintenance of personalized information easier. Each supplier has a unique identification code that will prevent entry duplication. The entire system is simple, cost effective and easy to use. It makes compliance with regulatory requirements easier.

The elements provided through centralized management ensure that the data is updated and consistent across departments. Efficiency in management has a direct impact on the bottom line leading to more profits and improved relationships with suppliers. This leads to better customer satisfaction since the goods are always and cheaply available. The overall impact is momentous.

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